---
title: Project Administrator / Document Control Specialist
url: "https://www.systra.com/offres-emploi/project-administrator-document-control-specialist-fr-10389/"
type: systra_jobs
date_published: 2026-08-21
date_modified: 2026-08-21
schema:
  @type: WebPage
language: fr-FR
word_count: 1065
reading_time: 6 min
canonical: "https://www.systra.com/offres-emploi/project-administrator-document-control-specialist-fr-10389/"
systra_job_experience:
  - 5-10 ans
systra_job_contract:
  - CDI
systra_job_domain:
  - Management de Projet
systra_job_country:
  - Etats-Unis
---

# Project Administrator / Document Control Specialist

**The Company**

 

SYSTRA delivers architecture, engineering and construction and program
management services to our clients that offer public transportation, public
education and public housing to our communities.

 

We partner with public transportation owners and operators of bridges, buses,
commuter and intercity, high-speed and light rail, mass rapid transit and
tunnels, helping them provide safe, efficient and reliable public
transportation. SYSTRA also serves public facility authorities that provide
safe, attractive, and environmentally sound public schools and offer affordable
housing to communities. Ranked 18th in US mass transit and rail design by
Engineering News-Record (ENR), SYSTRA has been a trusted partner to public
agencies and operators throughout the US since 1985 and employs nearly 200
personnel nationwide.

 

Part of SYSTRA Group, a world-leading engineering and consulting firm, SYSTRA is
supported by the over 10,500 employees worldwide. Using a collaborative approach
built on the firm’s value of Connected Teams, we provide our clients and
partners access to the best skills worldwide via sharing information, tools,
best practices, and processes.

## Context

We’re looking for a new **Project Administrator / Document Control Specialist **
in our** Operations Group** to help drive the objectives and challenges our
clients trust~ed~ us to solve for them. 

 

## Missions/Main Duties

As a SYSTRA US **Project Administrator / Document Control Specialist **you will
join a world-class team of high-performing engineers, designers, drafters and
others who work collectively to ensure client projects continue to thrive while
remaining on schedule and budget. The Project Administrator / Document Control
Specialist provides comprehensive administrative and document control support to
project teams, ensuring efficient organization, management, and accessibility of
project documentation. This role is essential for maintaining project records,
complying with standards, and enabling smooth, day-to-day office operations. The
ideal candidate has strong organizational skills, attention to detail, and
proficiency in document management systems used in engineering or construction
environments, along with a proactive, solutions-oriented mindset, the ability to
work independently, and strong stakeholder coordination skills to keep project
activities moving forward efficiently.

Duties and Responsibilities:

Document Control

- Develop, maintain, and enforce standardized document control procedures for
  naming, versioning, storage, and retrieval in accordance with project and ISO
  9001 and 19650 standards 
- Use Electronic Document Management Systems (EDMS) and Project Management
  Information Systems (PMIS) such as SharePoint, ProjectSight, e-Builder,
  ProjectWise, or similar platforms for document organization and sharing 
- Process, log, and distribute incoming and outgoing project documents—including
  correspondence, drawings, specifications, and reports 
- Maintain accurate document control logs and registers, tracking revisions,
  transmittals, and distributing updated information to the project team 
- Perform quality checks on documents to ensure accuracy, completeness, and
  compliance with formatting guidelines
- Support the organization and archiving of documentation during project
  closeout per established procedures 
- Proactively identify document control gaps, inconsistencies, or workflow
  bottlenecks and take initiative to resolve routine issues independently or
  escalate as appropriate
- Monitor document workflows and follow up with internal and external
  stakeholders to ensure timely review, approval, distribution, and closeout of
  project documentation
- Exercise independent judgment in prioritizing document control activities and
  maintaining continuity of project operation

 

Administrative Support

- Schedule and coordinate meetings and appointments; prepare agendas, take
  minutes, and distribute action items 
- Draft, format, and distribute correspondence, reports, memos, and
  presentations 
- Manage payroll-related paperwork, personnel lists, and support onboarding by
  facilitating access to systems and resources for new employees 
- Provide direct administrative support to project managers, design leads, and
  other team members as required 
- Handle electronic and physical document archiving and retrieval according to
  retention policies 
- Assist with research, data analytics reporting, and project controls
  administrative functions (e.g., report generation, contract review, action
  item tracking) 
- Offer basic training on web-based tools and project management platforms to
  all project staff tiers 
- Participate in formatting and quality reviews of project deliverables 
- Contribute to special project assignments, such as drafting internal guidance
  or management guidelines
- Take ownership of assigned tasks and deliverables, independently track
  deadlines, follow up on open items, and ensure timely completion
- Coordinate across project managers, technical staff, clients, and other
  stakeholders to gather information, align expectations, and support timely
  decision-making
- Anticipate administrative and project support needs, identify opportunities to
  improve efficiency, and recommend practical process improvements
- Use sound judgment to troubleshoot routine administrative and project issues
  independently, escalating more complex matters when needed

## Profile/Skills

Does this seem like an opportunity that you can be all aboard with in your
career?  Well, here’s a little more on the required experience we’re looking for
in this new teammate.

Required Qualifications:

- Proven experience in document control or an administrative role, preferably
  within an engineering or construction project environment 
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,
  Outlook) 
- Experience with EDMS and/or PMIS platforms (e.g., SharePoint, ProjectSight,
  e-Builder, ProjectWise, Procore, InEight, Bluebeam) 
- Excellent organizational and time management skills; meticulous attention to
  detail and accuracy 
- Strong written and verbal communication abilities 
- Comfort working with executive, client, and technical team members 
- Knowledge of document control standards and best practices 
- Ability to work independently and collaboratively as part of a
  multidisciplinary team
- Demonstrated ability to take initiative, work as a self-starter, and manage
  priorities with minimal supervision
- Strong problem-solving skills, including the ability to identify issues,
  evaluate options, and implement effective solutions within established
  procedures
- Proven ability to coordinate with multiple stakeholders, follow up
  effectively, and maintain momentum on time-sensitive deliverables
- Demonstrated sense of ownership, accountability, and responsiveness in
  supporting project teams and operational needs
- Ability to anticipate needs, adapt to shifting priorities, and remain
  effective in a fast-paced project environment

SYSTRA USA provides a benefits package including medical, dental, 401k and other
offerings that focus on providing health and financial stability throughout the
employee’s career.

**SYSTRA USA is an equal opportunity employer committed to a diverse workforce.**
Employment decisions regarding recruitment and selection will be made without
discrimination based on race, color, religion, national origin, gender, age,
sexual orientation, physical or mental disability, genetic information or
characteristic, gender identity and expression, veteran status, or any other
consideration made unlawful by federal, state, or local law.

 

Relocation assistance is not available for this position.

Sponsorship assistance is not available for this position.

 

Salary Range: $65455-$91200  SYSTRA USA is providing the compensation range that
the company believes it might pay and/or offer for this position, based on the
successful applicant’s education, experience, knowledge, skills and abilities in
addition to internal equity and specific geographic location.

## Workplace Type

On-site