{"id":66702,"date":"2026-06-08T04:21:00","date_gmt":"2026-06-08T04:21:00","guid":{"rendered":"https:\/\/www.systra.com\/france\/job-offers\/office-admin-assistant-fr-9577\/"},"modified":"2026-06-08T04:21:00","modified_gmt":"2026-06-08T04:21:00","slug":"office-admin-assistant-fr-9577","status":"publish","type":"systra_jobs","link":"https:\/\/www.systra.com\/france\/job-offers\/office-admin-assistant-fr-9577\/","title":{"rendered":"Office\/ Admin Assistant"},"content":{"rendered":"<h2><!---text--> <\/h2>\n<p><p style=\"margin: 0px\">SYSTRA is one of the world&#8217;s leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA&#8217;s mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.<\/p>\n<p style=\"margin: 0px\">For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.<\/p>\n<\/p>\n<h2>Context<\/h2>\n<p><p style=\"margin: 0px\"><span style=\"font-size: 10pt\">As office\/Admin assistant, you will be involved in ensuring smooth operation of front office and providing excellent administrative support. <\/span><span style=\"font-size: 10pt\">The mission is to facilitate communication, provide assistance, and contribute to the smooth functioning of Organization&rsquo;s daily operations.<\/span><\/p>\n<\/p>\n<h2>Missions\/Main Duties<\/h2>\n<ul>\n<li><span style=\"font-size: 10pt\">Serve as the first point of contact for visitors, clients, and vendors providing a warm and professional welcome.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Manage the reception area, including answering and directing incoming calls, taking messages, and handling inquiries in a timely manner.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Process employee&rsquo;s requests and provide relevant information.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Coordinate and schedule appointments and meetings as needed.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Provide administrative support to various Departments, Managers, including data entry, filing, and document preparation.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Coordinate with vendors and service providers for office supplies, maintenance and services.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Prepare purchase requests, follow up on quotations, and order processing.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Support invoice tracking and coordinate with finance for payments and documentation<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Ensure smooth office operations by monitoring supplies, equipment, and general housekeeping.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Oversee daily allocation, usage, and condition of company vehicles, ensuring proper documentation.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Monitor vehicle movement, maintain trip logs, coordinate with drivers and utilization of fleet<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Coordinate regular servicing, repairs, and record inspections of vehicles, liaising with vendors\/garage to ensure safety, reliability, and minimal downtime.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Coordinate with building management for maintenance, renewals, support, and addressing employee complaints.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Ensure overall cleanliness and organization of office premises, including workstations, pantry, common areas, coordinating with housekeeping staff for daily upkeep.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Conduct regular inspections of offices and workspaces to ensure proper maintenance, safety compliance, and availability of required supplies, reporting any issues for timely resolution.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Handle incoming and outgoing mail, packages, and deliveries.<\/span><\/li>\n<\/ul>\n<h2>Profile\/Skills<\/h2>\n<p><p style=\"margin: 0px\"><span style=\"font-size: 10pt\">Education: Bachelor&rsquo;s degree in business administration or equivalent<\/span><\/p>\n<p style=\"margin: 0px\"><span style=\"font-size: 10pt\"><span style=\"font-family: verdana, geneva\">Profile<\/span><span style=\"font-family: verdana, geneva\">: <\/span><\/span><\/p>\n<ul>\n<li><span style=\"font-size: 10pt\"><span style=\"font-family: verdana, geneva\">3 &#8211; 5 years relevant experience in a similar role, preferable in a corporate<\/span><\/span><\/li>\n<li><span style=\"font-size: 10pt\">Strong knowledge of Microsoft office<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Strong communication and interpersonal skills.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Good organizational skills with accuracy, attention to detail, and thoroughness.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Ability to maintain high level of confidentiality and discern sensitive issues.<\/span><\/li>\n<li><span style=\"font-size: 10pt\">Flexibility to adapt to changing priorities and work in fast-paced environment.<\/span><\/li>\n<\/ul>\n<p style=\"margin: 0px\">&nbsp;<\/p>\n<\/p>\n<h2><!---text--> <\/h2>\n<p><p style=\"margin: 0px\">Systra is an equal opportunities company; this position is open to all applicants.<\/p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>SYSTRA is one of the world&#8217;s leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA&#8217;s mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world. For 65 years, the Group [&hellip;]<\/p>\n","protected":false},"parent":0,"template":"","systra_job_experience":[10836],"systra_job_contract":[4625],"systra_job_domain":[29013],"systra_job_country":[5667],"class_list":["post-66702","systra_jobs","type-systra_jobs","status-publish","hentry","systra_job_experience-2-5-ans_fr","systra_job_contract-cdi_fr","systra_job_domain-fonctions-supports-et-direction-generale_fr","systra_job_country-emirats-arabes-unis_fr"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Office\/ Admin Assistant - France<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office\/ Admin Assistant\" \/>\n<meta property=\"og:description\" content=\"SYSTRA is one of the world&#8217;s leading engineering and consultancy groups specialising in public transport and sustainable mobility. 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