---
title: "Procurement & Invoicing Specialist – ALTO project / Cadence"
url: "https://www.systra.com/en/job-offers/procurement-invoicing-specialist-alto-project-cadence-en-10716/"
type: systra_jobs
date_published: 2026-09-20
date_modified: 2026-09-20
schema:
  @type: WebPage
language: en-US
word_count: 554
reading_time: 3 min
canonical: "https://www.systra.com/en/job-offers/procurement-invoicing-specialist-alto-project-cadence-en-10716/"
systra_job_experience:
  - 5-10 years
systra_job_contract:
  - Permanent
systra_job_domain:
  - Cross Functional and General Management
systra_job_country:
  - Canada
---

# Procurement & Invoicing Specialist – ALTO project / Cadence

SYSTRA Canada is part of the SYSTRA group, an international consulting and
engineering group, a world leader in the design of transport infrastructures.
SYSTRA Canada is an engineering and consulting firm whose primary focus is to
offer transportation solutions, whether for passengers or goods: feasibility
studies of building a new railway line, increasing the capacity of the existing
infrastructure, privatization of a railway.

## Context

As part of field investigation campaigns (physical environment, geophysics,
surveying, geomorphology, etc.), the candidate will be responsible for the
administrative and financial management of invoices related to field
investigation activities, ensuring their accuracy, compliance, and traceability,
while meeting contractual deadlines and internal project procedures.

## Missions/Main Duties

**Invoice Management**

- Receive and review invoices issued by subcontractors, service providers, and
  suppliers (laboratories, consulting firms, field experts, etc.).
- Verify that invoices comply with purchase orders, contracts, and field
  campaign progress reports.
- Carry out technical and financial validation in collaboration with technical
  teams (geophysics, surveying, etc.) and accounting.
- Maintain proper filing and traceability of documents in the project management
  system (dedicated software, database, etc.).

**Financial Monitoring and Reporting**

- Monitor budgets allocated to field investigations and raise alerts in the
  event of overruns or anomalies.
- Prepare dashboards to track costs by type of service (geophysics, surveying,
  etc.).
- Provide regular reporting to project management on invoice status, potential
  delays, and financial risks.

**Stakeholder Relations**

- Liaise with subcontractors to clarify billed items (methodologies, quantities,
  rates).
- Coordinate with technical teams (geologists, surveyors, etc.) to validate
  alignment between services performed and invoices submitted.
- Work closely with accounting and procurement to ensure payment within required
  timelines.

**Compliance and Audit**

- Ensure compliance with internal procedures and applicable regulations
  (accounting standards, tax requirements, etc.).
- Prepare files for internal or external audits.
- Update invoicing processes in line with project developments.

## Profile/Skills

**Education:** College diploma or university degree in accounting,
administration, finance, management, or a related field.

 

**Years of experience:** 5 to 7 years of relevant experience in invoicing,
contract administration, procurement, project accounting, or administrative
coordination.

 

**Technical Skills**

- Experience supporting multidisciplinary project teams.
- Strong knowledge of invoicing and document reconciliation.
- Good understanding of purchase orders, contracts, and subcontracts.
- Proficiency in Excel and ERP systems or accounting software.
- Ability to analyze invoicing discrepancies and ensure follow-up.
- Strong oral and written communication skills in both French and English\*.

**\\* Reason for the bilingual requirement:** You will have the opportunity to
work with a diverse client base, including both French- and English-speaking
companies. Bilingualism is therefore essential to building strong client
relationships, understanding their specific needs, and communicating effectively
in their preferred language.

 

**Interpersonal Skills**

- Strong organizational skills.
- Thoroughness and attention to detail.
- Ability to manage multiple priorities.
- Excellent communication and collaboration skills.

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are
an Equal Opportunity Employer that values applications from all and offers
employment equity based on the merits and abilities of candidates and personnel.

 

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like
resume parsing and candidate matching. These tools do not make hiring decisions;
all applications are reviewed by a human recruiter, and final decisions are made
by our hiring team.For questions about our hiring process or AI tools, please
contact infocanada@systra.com.

 

Note: In this description, the masculine gender is used for easy reading
purposes and includes the feminine.

## Workplace Type

Hybrid