{"id":94728,"date":"2026-09-10T07:18:00","date_gmt":"2026-09-10T07:18:00","guid":{"rendered":"https:\/\/www.systra.com\/canada\/job-offers\/project-finance-administrator-en-10579\/"},"modified":"2026-09-10T07:18:00","modified_gmt":"2026-09-10T07:18:00","slug":"project-finance-administrator-en-10579","status":"publish","type":"systra_jobs","link":"https:\/\/www.systra.com\/canada\/job-offers\/project-finance-administrator-en-10579\/","title":{"rendered":"Project Finance Administrator"},"content":{"rendered":"<h2><!---text--> <\/h2>\n<p><p style=\"margin: 0px\"><strong><span>BG&amp;E is a civil and structural engineering consultancy, celebrated for our innovative, award-winning designs that prioritise practicality and constructability.&nbsp;<\/span><\/strong><span>Now part of the SYSTRA Group, we continue our decades-long commitment to delivering high-quality technical expertise to our clients &ndash; proud to support the ambitious growth of a sustainable and resilient international company.<\/span><\/p>\n<p style=\"margin: 0px\"><span>We partner with clients and stakeholders to challenge the status quo, pushing the boundaries of what&rsquo;s possible in engineering.<\/span><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f\u202f<\/span><\/p>\n<\/p>\n<h2>Context<\/h2>\n<p><p style=\"margin: 0px\"><span data-path-to-node=\"5,0\">We are seeking an organized, proactive Project Finance Administrator (PFA) to join our Sydney team, partnering with our Project Managers to ensure the financial performance, compliance, and smooth operation of our project portfolio<\/span><span data-path-to-node=\"5,2\">.<\/span><\/p>\n<\/p>\n<h2>Missions\/Main Duties<\/h2>\n<p><h3 data-path-to-node=\"7\"><strong data-path-to-node=\"7\" data-index-in-node=\"0\">About the Role<\/strong><\/h3>\n<p style=\"margin: 0px\" data-path-to-node=\"8\"><span data-path-to-node=\"8,0\">As a PFA, you will act as a trusted financial partner to Project Managers (PMs) and Project Directors (PDs)<\/span><span data-path-to-node=\"8,2\">. You will oversee the end-to-end financial lifecycle of projects&mdash;from setup to month-end reporting, invoicing, subconsultant tracking, and closeout<\/span><span data-path-to-node=\"8,4\">.<\/span><\/p>\n<p style=\"margin: 0px\" data-path-to-node=\"9\">&nbsp;<\/p>\n<p style=\"margin: 0px\" data-path-to-node=\"9\"><strong data-path-to-node=\"9\" data-index-in-node=\"0\">Key Responsibilities include:<\/strong><\/p>\n<ul data-path-to-node=\"10\">\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"10,0,0\"><span data-path-to-node=\"10,0,0,0\">Chair monthly finance and debtor reviews with Project Directors<\/span><span data-path-to-node=\"10,0,0,2\">. Generate and analyze D365 reports to track overall project performance<\/span><span data-path-to-node=\"10,0,0,4\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"10,1,0\"><span data-path-to-node=\"10,1,0,0\">Review payment obligations, prepare and issue project invoices\/payment claims, and reconcile subcontractor statements and statutory declarations<\/span><span data-path-to-node=\"10,1,0,2\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"10,2,0\"><span data-path-to-node=\"10,2,0,0\">Conduct proactive client follow-ups, resolve billing inquiries, and collaborate with legal\/management teams on outstanding balances<\/span><span data-path-to-node=\"10,2,0,2\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"10,3,0\"><span data-path-to-node=\"10,3,0,0\">&nbsp;Maintain D365 master files, set up new projects\/tasks, track variations, and complete end-of-life project closures<\/span><span data-path-to-node=\"10,3,0,2\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"10,4,0\"><span data-path-to-node=\"10,4,0,0\">Reconcile subconsultant invoices against purchase orders, review contractor timesheets, and manage monthly invoice accruals<\/span><span data-path-to-node=\"10,4,0,2\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"10,5,0\"><span data-path-to-node=\"10,5,0,0\">Guide and support Project Managers on financial processes and help mentor Assistant PFAs within the team<\/span><span data-path-to-node=\"10,5,0,2\">.<\/span><\/p>\n<\/li>\n<\/ul>\n<h2>Profile\/Skills<\/h2>\n<p><h3 data-path-to-node=\"12\"><strong data-path-to-node=\"12\" data-index-in-node=\"0\">What You&rsquo;ll Bring to the Team<\/strong><\/h3>\n<ul data-path-to-node=\"13\">\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"13,0,0\"><span data-path-to-node=\"13,0,0,0\">Minimum of 3+ years in a financial\/project administration role, ideally within an engineering, construction, or professional services consultancy<\/span><span data-path-to-node=\"13,0,0,2\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"13,1,0\"><span data-path-to-node=\"13,1,0,0\">Proficiency in financial software (experience with Microsoft Dynamics 365 is highly regarded) and advanced MS Excel skills<\/span><span data-path-to-node=\"13,1,0,2\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"13,2,0\"><span data-path-to-node=\"13,2,0,0\">Strong face-to-face, verbal, and written communication skills with a customer-focused, delivery-oriented mindset<\/span><span data-path-to-node=\"13,2,0,2\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"13,3,0\"><span data-path-to-node=\"13,3,0,0\">High attention to detail with proven ability to prioritize busy workloads and meet strict month-end deadlines<\/span><span data-path-to-node=\"13,3,0,2\">.<\/span><\/p>\n<\/li>\n<li>\n<p style=\"margin: 0px\" data-path-to-node=\"13,4,0\"><span data-path-to-node=\"13,4,0,0\">&nbsp;A tertiary qualification in Finance, Accounting, or Business is preferred (but not essential)<\/span><span data-path-to-node=\"13,4,0,2\">.<\/span><\/p>\n<\/li>\n<\/ul>\n<h2><!---text--> <\/h2>\n<p><p style=\"margin: 0px\"><strong><span>What do we offer?<\/span><\/strong><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span><\/p>\n<ul style=\"margin-top: 0in\">\n<li><span>Flexible working arrangements to help achieve real work life balance.<\/span><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span><\/li>\n<li><span>Health and wellbeing support via a confidential Employee Assistance Program.<\/span><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span><\/li>\n<li><span>Competitive remuneration.<\/span><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span><\/li>\n<li><span>On-the-job coaching to help you be the best you can be, including leveraging BG&amp;E&rsquo;s global network of experts to help you realise your professional development goals to grow your career at BG&amp;E<u>.<\/u><\/span><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span><span>&nbsp;<\/span><\/li>\n<\/ul>\n<p style=\"margin-left: .5in\"><span>&nbsp;<\/span><\/p>\n<p style=\"margin: 0px\"><span><strong>Gender Equity, Diversity and Inclusion<\/strong><\/span><\/p>\n<p style=\"margin: 0px\"><span>Equality is part of our DNA &ndash; We value who you are &ndash; it begins with our values and continues through our culture &ndash; and is fostered throughout our workplaces. We recognise the benefits of diversity and encourage our people to be comfortable in bringing their complete self to work.<\/span><\/p>\n<p style=\"margin: 0px\"><span>&nbsp;<\/span><\/p>\n<p style=\"margin: 0px\"><span>&nbsp;<\/span><\/p>\n<p style=\"margin: 0px\"><strong><span>Wellbeing and Safety<\/span><\/strong><strong><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span><\/strong><span>&nbsp;<\/span><\/p>\n<p style=\"margin: 0px\"><span>BG&amp;E provides collaborative working environments, which supporting the safety and wellbeing of all employees and stakeholders. As an organisation, we strive to continually mitigate risks, and to improve our safety systems and performance.<\/span><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span>&nbsp;<\/p>\n<p style=\"margin: 0px\"><span>&nbsp;<\/span><\/p>\n<p style=\"margin: 0px\"><strong><span>Diversity and Inclusion<\/span><\/strong><strong><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span><\/strong><span>&nbsp;<\/span><\/p>\n<p style=\"margin: 0px\"><span>Equality is part of BG&amp;E&rsquo;s DNA. We value who you are &ndash; it begins with our values and continues through our culture &ndash; and is fostered throughout our workplaces. We recognise and celebrate difference and encourage our people and potential candidates to be comfortable in bringing your complete self to work.<\/span><span style=\"font-family: &#039;Arial&#039;,sans-serif\">\u202f<\/span><\/p>\n<\/p>\n<h2>Workplace Type<\/h2>\n<p>Hybrid<\/p>\n","protected":false},"excerpt":{"rendered":"<p>BG&amp;E is a civil and structural engineering consultancy, celebrated for our innovative, award-winning designs that prioritise practicality and constructability.&nbsp;Now part of the SYSTRA Group, we continue our decades-long commitment to delivering high-quality technical expertise to our clients &ndash; proud to support the ambitious growth of a sustainable and resilient international company. We partner with clients [&hellip;]<\/p>\n","protected":false},"parent":0,"template":"","systra_job_experience":[15581],"systra_job_contract":[9732],"systra_job_domain":[37640],"systra_job_country":[11037],"class_list":["post-94728","systra_jobs","type-systra_jobs","status-publish","hentry","systra_job_experience-5-10-years_en","systra_job_contract-permanent_en","systra_job_domain-cross-functional-and-general-management_en","systra_job_country-australia_en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.5 (Yoast SEO v28.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Project Finance Administrator - Canada<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Project Finance Administrator\" \/>\n<meta property=\"og:description\" content=\"BG&amp;E is a civil and structural engineering consultancy, celebrated for our innovative, award-winning designs that prioritise practicality and constructability.&nbsp;Now part of the SYSTRA Group, we continue our decades-long commitment to delivering high-quality technical expertise to our clients &ndash; proud to support the ambitious growth of a sustainable and resilient international company. 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